Over the last two years, the popularity of Zoom for high quality videoconferencing has been steadily rising in the WesternU community, and it has gained even more attention since an enterprise license was secured for the application in July. Currently all faculty and staff have access to the app, which can be easily downloaded from the Zoom website. Here’s a quick overview of what you need to do to set up Zoom and use it to create your next videoconference.
Step 1: Go to at https://westernu.zoom.us/download and download client to your laptop or workstation so you’ll have access to it when you need it.
Step 2: A desktop icon will be created for you. Once you’ve created an account, you can use this icon to launch the application.
Step 3. On the Download Center page or the Zoom home page, click SIGN UP FREE.
Step 4. Enter your WesternU email address.
Step 5. An email will be sent to you with an activation link.
Step 6. On the next screen, create a password and re-enter
Step 7. Now that your account’s been created, you’ll see screens for inviting other people or to start a test meeting. The test meeting option is a good way to check your webcam and audio levels so you’re ready for your next meeting. The following window will also appear.
Step 8. The window on the right will also appear. This is your workflow menu. This is how you schedule meetings, start meetings, or join meetings in progress.
Step 9. If you’re joining a meeting, select the appropriate option and enter the Meeting ID number. Then select which device you’re using to join the meeting.
If you’re scheduling a meeting, select that option and complete the online form.
If you’re starting a meeting (with video), select that option to bring up your video window and select which device you’ll be using.
In addition to your webcam video, you’ll see a menu bar at the bottom of the screen. Everything you need to do in the meeting is accessible from this menu bar. You can mute your camera or microphone, invite other people, or manage participants. You can also open a chat window, record the session, and create breakout rooms for group discussion.
Step 10. Click the green screen icon if you want to share your desktop.
Step 11. In the window that appears, select the screen you want to share, and click the blue Share Screen button. Note that a special plug-in is needed to share you smartphone screen.
You’ll notice that when you’re in screen share mode, a modified version of the menu bar moves to the top of your screen. The More dropdown menu provides additional options.
These steps will get you started, but keep in mind that Zoom offers many other features to make your virtual meetings even more effective. Also, since new features are being continually added, we recommend that you update your software by returning to the Download Center monthly and downloading the latest version of Zoom.
For more information on Zoom, please contact:
Mike Bradford, Manager of Classroom & Multimedia Services, at firstname.lastname@example.org.
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